UNDERSTANDING SIRE: RECORDS RETRIEVAL WITH SIRE
*Introduction To SIRE WebCenter
You can access and share documents across the city or across the globe. Just use any Web browser to log on. SIRE WebCenter is not difficult to use either. Its intuitive interface provides a simple, easy-to-understand approach to document retrieval.
All Public Documents. If you are not sure what specific document you are looking for, click on this field and type in keyword(s) to search all public documents.
Agendas. Click on this field to search Agendas by a specific year (use drop down arrow to select year); or a specific date; or by keyword(s) or browse all Agendas.
Minutes. Click on this field to search Minutes by a specific year (use drop down arrow to select year); or a specific date; or by keyword(s); or by Board Council (use drop down arrow to select Board Council); or browser all Minutes.
Agreements/Contracts. Click on this field to search Agreements/Contracts by keyword(s) or by number.
Resolutions. Click on this field to search Resolutions by a specific year (use drop down arrow to select year); or by Resolution Number (example: 2004-005); or by keyword(s).
Ordinances. Click on this field to search Ordinances by a specific year (use drop down arrow to select Year); or by Ordinance Number (example: 785B) or by keyword(s).
Municipal Code. Click on this field to view each section of the Municipal Code. Once you are viewing a section you can use the scroll bar to look through each page or use the up or down arrows to view each page. You can also use the first binocular and type in a keyword to search; once it finds the keyword then you can use the second binocular to keep finding the word again.
*Viewing, Downloading, Printing, And e-Mailing Documents
Once you bring up your SEARCH RESULTS screen, you can now view the context and/or highlighted text. Search Results will appear with the number of hits and folders found. The folders are displayed in increments of 10; to view the next set of folders click on the next set of numbers (1, 2, 3, 4, etc.) Click on the word “Date” to obtain ascend or descend date order or click on Type, Board Council or Subject, etc. to obtain alphabetical order. Click on the view to see each page or each context highlight page and use the blue arrows to maneuver through each highlight. Click on the down arrow from the Viewing File to scroll through each page or click on Next File to scroll through each page. You can Go To Folder View and download each page as a native file or PDF file, or scroll to the very bottom of your screen menu bar and Download a Range of Pages. The maximum number of pages you can download at one time is 100. It is preferred to download pages as MPT (multi-page tiffs). The PDF (portable doc format) download function is limited and slow. Best to download smaller increments of 25. Once in Download View or Go To Folder view you can print a single page or multiple pages or e-mail a single page or multiple pages by clicking on your print icon or mail icon in your web browser.
*NOTE: When selecting the FIELD – Date, in the Value(s) area need to type as 07/31/2004; cannot type as 7-30-04 or 7/30/04, etc. and under condition you now have IS BETWEEN as a choice (example 01/01/2003 & 08/10/2004).
Cross Cabinet Search
Search all cabinets (departments) or specific cabinets (departments) for certain text at the same time. To select the cabinet(s), click on SELECT ALL first, hold down the CTRL key and click on the cabinet(s) that you don’t want. Now type in SEARCH TEXT the key word(s) you are trying to acquire, check FULL TEXT, and now click on SEARCH. Search Results will appear with the number of hits and folders found.
*Wildcards, Noise Words and Full-Text Searches
Wildcards can be use in any search to stand for one or more characters and to use in place of noise words.
* (asterisk): Represents any number of missing characters (including zero). For example: govern*s would find words such as governors, governments, and governs. An * (asterisk) can also be used in place of noise words such as of, if, the, as, a, etc. For example: League * California Cities would find League of California Cities. Otherwise if you typed in League of California Cities, no search results would be found (unless placed in quotes – “League of California Cities”) because the word of would appear in probably most documents and that would produce such a massive unrealistic search. ? (question mark): Represents a single character. For example: govern? would find a word such as governs.
Full Text Searches and – Use the AND connector in a search request to connect two expressions, both of which must be found in any document retrieved. For example: storm water and events would retrieve any document that contained both phrases.
OR – Use the OR connector in a search request to connect two expressions, at least one of which must be found in any document retrieved. For example: storm water or events would retrieve any document that contained storm water, events, or both.
Within – Use the W/N connector in a search request to specify that one word or phrase must occur within so many words of the other. For example: storm or water and events w/5 stewardship would retrieve any document that contained storm or water and events within 5 words of stewardship.
Not – Use NOT in front of any search expression to reverse its meaning. This allows you to exclude documents from a search. For example: storm water and not events would retrieve all documents that did not contain events.
Fuzzy Logic – Fuzzy searching will find a word even if it is misspelled. This can be quite useful when you are searching text that may contain typographical errors. For example: a fuzzy search for Stanlee Ranch would find Stanley Ranch and Stanly Ranch. In the Advanced Search, there is a box to check for a Fuzzy word search.
Phonic – Phonic searching looks for a word that sounds like the word you are searching for and begins with the same letter. For example: a phonic search for Smith will also find Smithe and Smythe. In the Advanced Search, there is a box to check for a Phonic word search.
Stemming – Stemming extends a search to cover grammatical variations on a word. For example: a search for applied would also find applying, applies and apply. In the Advanced Search, there is a box to check for a Stemming word search.
IF YOU NEED FURTHER ASSISTANCE, PLEASE CONTACT THE CITY OF LINCOLN OPTICAL IMAGING STAFF AT (916)434-2494